Daily Information and Restrictions

The Daily Information and Restrictions area allows you to set up reservation restrictions by building, rate plan, room type and by date range. Restrictions include Closed to Arrivals or Closed to Departures and No Sell Through. Select the days of the week that the restrictions should be applicable, and enter the restriction information for closing out dates, not selling through dates, and minimum nights stay during the specified date range.  When making a reservation any rate plan with restrictions rendering it unavailable will be shown in red and will require override pass codes to be attached to the reservation, or on the Quick Quote screen, if the selected rate plan has room type restrictions the room type will not be available (selection button will be disabled).

NOTE: Adding restrictions for a date range that already has restrictions set up will override the previous restrictions.

Note: The Daily Information and Restrictions (for Rate Plan restrictions) screen is similar to the Package Restrictions screen, using the same logic and is seen in Skyware the same way.

The Daily Information and Restrictions command is found in the Manager's Commands Screen area, which contains features that are typically used by a Manager, rather than a regular Staff member. You may edit the configuration to suit your Property at any time IF you have the appropriate access/authorization. This attribute may only be customized in Skyware if you have the authorization to do so.

 

 

 

 

From the Full Menu => Other section, click Manager's Screen.

 

Click the icon on the left for the Full Menu.

Full Menu Icon ORFull Menu option when viewed using the modern light look of Skyware

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table ORFull Menu popup version seen in Modern Light look of Skyware

Select Other from the Other section.

Other section of the Full Menu OR Other section of the Full Menu with Other => command selected, NEW look for Skyware

This will take you to the Other Front Desk Tasks Menu, which has four sections, Other List 1, Other List 2, Documents and Web.

Other Front Desk Tasks Menu OR Other Front Desk Tasks Menu in the NEW look for Skyware

Select Manager's Screen to be taken to the Manager's Command screen.

Manager's Commands Menu OR Manages Commands Screen Menu, NEW look for Skyware

OR:

Select Manager's Screen from the Quick Menu on the left side of the screen, to be taken to the Manager's Command screen.

Quick Menu with Manager's Screen option selected OR Quick Menu with Manager's Screen option selected, NEW look

 

The Manager's Command screen menu has two sections, Manager's Configuration and Manager's Maintenance.

Manager's Commands Menu Screen OR Manages Commands Screen Menu, NEW look for Skyware

Select Daily Information and Restrictions from the Manager's Configuration section.

Manager's Configuration section of the Manager's Commands menu with Daily Information and Restrictions command selected ORManagers Configuration section of the Managers Command Menu with Daily Information and Restrictions command selected, NEW look for Skyware

 

When selected, the Daily Information and Restrictions screen will open.

Daily Information and Restrictions screen example

To view current restrictions or to enter new ones, first select the appropriate building, rate plan, room type (or "All") and the start and end dates.  

 

Building: This is a drop-down menu of available building options. Select the appropriate one. By default, the first building listed is selected. ALL may be selected.

Rate Plan: This button may be clicked to open a separate pop up window listing all the available rate plans.

Rate Plans pop up on Daily Information and Restrictions screen

Check each one that the restrictions should be applied to.

Note: If "ALL" rate plans will be affected, you do not need to select any. By default, ALL is selected.

Room Type: This button may be clicked to open a separate pop up window listing all the available room types.

Room Type pop up on Daily Information and Restrictions screen

Check each one that the restrictions should be applied to.

Note: If "ALL" room types will be affected, you do not need to select any. By default, ALL is selected.

Start: Select the date using the drop-down menus or calendar icon that the restrictions should BEGIN. By default, today's date is selected.

End: Select the date using the drop-down menus or calendar icon that the restrictions should FINISH. By default, today's date is selected.

Click the Here button to reset the grid and display the restrictions that are currently in place for your selected building(s), rate plan(s) room type(s) and dates.

Daily Information and Restrictions screen with grid displayed

Note: Due to the large possible size, the grid does NOT display automatically when changes are made UNLESS the check box to display automatically is checked.

Top section of Daily Information and Restrictions screen with check box to automatically display the grid checked.

 

Next, to make changes to the current restrictions for your selected building(s), rate plan(s), room type(s) and dates:

 

Select the days of the week that the restrictions should be applicable. By default, ALL days of the week are selected. You may use the orange Deselect All button if wished, or uncheck each box separately.

Daily Information and Restrictions screen day of the week section

Restriction Types:

There are several types of restrictions that may be selected:

Closed to Arrivals:  Do not take any more reservations with the specified rate plan(s) for the selected room type(s) for arrivals within the specified restriction date(s). Check this box if you wish to apply the restriction.

Closed to Departures: Do not take any more reservations with the specified rate plan(s) for the selected room type(s) for departures within the specified restriction date(s). Check this box if you wish to apply the restriction.

No Sell Through: Do not take any more rate plan(s) reservations that would extend through the specified restriction date(s) for that room type. Check this box if you wish to apply the restriction.

Min Nights: A minimum number of nights stay is required for reservations with the specified rate plan(s) for the selected room type(s) within the specified restriction date(s). If this is the case, enter the number into the field.

Max Nights: A maximum number of nights stay is required for reservations with the specified rate plan(s) for the selected room type(s) within the specified restriction date(s). If this is the case, enter the number into the field.

Select the restriction information for closing out dates, not selling through dates, and enter the minimum and maximum nights stay during the specified date range.

Daily Information and Restrictions screen close out and restrictions section

Note: Clicking the "Close Out" button will automatically select BOTH the Closed to Arrivals and No Sell Through options.

Once you are happy with the changes you will make, click the orange Set Restrictions button to save the restrictions you have made.

Daily Information and Restrictions screen Set Restriction button highlighted

To REMOVE Restrictions: Each time the Set Restrictions button is clicked a new file is written applying the selected settings. Removing restrictions counts as making changes to the current restrictions. As such, to lift or undo a setting that is currently applied, simply click the Set Restrictions button with the setting box left unchecked or field left empty.

 

Note: If you do NOT have the display automatically check box checked, you will need to click the Here button to reset the grid and display the restrictions that are now in place. If it is checked, the grid will automatically update to display the change(s) made.

 

 

Date Updated January 15, 2024